MEMO: 2023 Tikinagan Finance and Personnel Policy Manual
MEMO: 2023 Tikinagan Finance and Personnel Policy Manual
TO: All Staff
FROM: Clara Young, Director of Finance & Administration
DATE: March 31, 2023
The Tikinagan Board of Directors have approved the 2023 Finance and Personnel Policy Manual effective April 1, 2023.
The newly updated policy manual ensures compliance with applicable legal standards.
The purpose of the changes made is not to reduce the beneficial terms and conditions of employment for employees, and many changes represent enhancements. All changes fall within the Agency’s managerial authority to regularly update and revise its policies.
The following chart highlights and summarizes some of the major changes that will be implemented.
Section 1 | |||
Section 1.3 | Advertising/Recruitment | Agency can advertise one or two weeks for any position | |
Section 1.6 | Criminal Record Check | Clarified wording and made clear the Agency will pay for these | |
Section 1.9 | Drug Testing | The wording has change from “will” to “may”. It’s up to the Agency to decide when to do drug testing | |
Section 1.14 | References | HR will no longer do these when hiring. Employees have a 6-month probationary period. | |
Section 1.44 | Staff Association Guidelines | This has been eliminated as of Oct 3/22 | |
Section 2 | |||
Section 2.2 | Confidentiality: Record Keeping, Storage and Maintenance | Client Files – will be move to all frontline policies. The Finance & Personnel policy is for employees only. | |
Section 2.9 | Use of Alcohol, Drugs, and Gambling while “on duty” | Added – non-prescribed drugs | |
New | Community Events during Work Hours | To encourage staff to participate in community events, children’s activities, summer festivals, funerals, memorials, etc | |
Section Former 2.17 | Staff Meetings | Policy Removed | |
Section 2.18 | Harassment | Provision for reporting investigative results in writing to complainant and person accused, and strengthened reporting options for potentials complainants | |
Section Former 2.23 | Occupational Health & Safety | Moved to its own policy | |
Section Former 2.24 | Workplace Health & Safety Committees | Moved to Occupational Health & Safety | |
Former 2.24 | Smoke-Free Facilities | Added “Vaping” | |
New Policy 2.26 | Mobile Device Policy | Guidelines for appropriate use. | |
New Policy 2.27 | Accessibility for Ontarians with Disabilities Act, 2005 | Must be in Finance & Personnel Policy as per legislation | |
New Policy 2.30 | Whistleblower Policy | To enable or to encourage staff to raise concerns of Reportable Activity without reprisal | |
New Policy 2.31 | Disconnecting from Work | Must be included in Finance & Personnel Policy as per legislation | |
Section 3 | |||
Section 3.3 | Holidays and Holiday Pay | Added Sept 30 for National Truth and Reconciliation Day to close for the day | |
Section 3.6 | Leaves of Absence Without Pay | All leaves without pay will move to this section such as Unpaid Sick Leave, Education Leave without pay | |
Section 3.7 | Sick Leave | The agency will not require a doctor’s note on the 3rd consecutive day. However, the agency can request a doctor’s note at any time. Employees may accumulate up to eighty (80) sick days only | |
Section 4 | |||
Section 4.1 | Financial Expenditures and Signing and Authorization Limits | Changes in amounts for approvals, added 1 new position for signing cheques, enhanced credit card controls | |
New Policy 4.2(a) | Tikinagan Safe Driving and Vehicle Use Policy | Staff must read this policy before they take any agency vehicle. | |
Section 4.6 | Relocation | Change to Managerial staff only or Agency requests the employee to move to new town/city |
The 2023 Tikinagan Finance and Personnel Policy Manual is available on Shared Drive in the Policies folder and on the Staff Portal for reference.
A – Cover & Table of Contents – 2023 Finance and Personnel Policy
B -Introduction – 2023 Finance and Personnel Policy
Section 1 – Administration – 2023 Finance and Personnel Policy
Section 2 – Working Conditions and Employment Standards – 2023 Finance and Personnel Policy
Section 3 – Employee Benefits – 2023 Finance and Personnel Policy
Section 4 – Finance and Travel – 2023 Finance and Personnel Policy