MEMO: Identification for Children in Care
MEMO: Identification for Children in Care
TO: All Staff
FROM: Dawn Gardhouse, Quality Assurance Manager
DATE: July 15, 2024
Re: Identification for Children in Care
The agency has been working on ID for children and youth in care. To assist with the process of obtaining identification a new email has been set up.
All ID requests/inquiries are to be submitted to identification@tikinagan.org.
When children are in care, our agency will assist with, but not limited to: Health Cards, Birth
Certificates/Statement of Live Births, SIN, Status Registrations/SCIS & Passports
Attached is Child Care Policy, Section 4.4.2. Identifying Information
Health Cards: Information Systems will apply/renew health cards for children in care. Youth
who are 15.5yrs and older will be provided with a letter from Information Systems. The Youth
are required to attend in person to a Service Ontario Office with the letter for a photo and
signature.
Birth Certificates: In order to process applications, we require the following information; Place of birth (city & hospital), weight at birth, No. of older siblings, Type of attendant & name/address
(Physician/Midwife/Other), Parental information at time of child’s birth (parents birth name
and current name, parents marital status, parents address at the time of child’s birth, parents
date of birth, parents place of birth). Birth records can be obtained from the hospital overseeing
the birth to assist with the gathering of information required. Once a youth turns 18 years
old, they are required to complete their own application.
SIN: Information Systems will apply for children 11 years and younger, using a Birth Certificate
and a valid legal status. Once a youth turns 12 years of age, they must attend a Service
Canada/or apply online with a valid health card and birth certificate.
Status Registrations & Secured Certificate of Indian Status: requires Statement of Live Birth,
Choice of First Nation/Band, parents full name(s), date of birth, registration number,
passport style photos, valid legal status. Once a youth turns 16 years old, they are
required to complete their own application.
Passports: requires Statement of Live Birth, date of travel (if known), natural eye colour, height (inches or cm), name of foster parent and physical address of placement, passport style photos, valid legal status. Once a youth turns 16 years old, they are required to complete their own application.
When applying for identification for children in care and a parent has passed away, a Death Certificate/Proof of Death is required for all identification applications/renewals.
Please submit Passport and Status Card pictures to:
Tikinagan Child and Family Services
Attn: Greg Huizinga 63 King Street
PO Box 627
Sioux Lookout, ON P8T 1B1
Indicate date photos were taken, name of client, client number and if they are for passports or status card application. If both status card and passport are requested, please submit two sets of photos.
Submit all requests and required information to identification@tikinagan.org. The assigned Information Systems Worker will review the information and provide assistance as needed. Please include the file# and ID requested in the subject line of the email.
If you have questions, please contact Dawn Gardhouse, Quality Assurance Manager. Thank you.
Memo Identification for CIC 15July2024